A number of Company’s now allow employees to use their own devices, such as smart-phones, computers and tablets, to carry out their duties. By your own devices have clear benefits: including a creating a more effective way of working, increased flexibility and productivity which all contribute to a happier working environment boosting morale.
However as with everything there are pitfalls. With the increased growth or employees using their own personal devices to do their work consideration should be made regarding the level of security on these personal devises. Many of us have a relaxed approach to the level of security applications and features applied to our devises and are not stringent in ensuring security updates are carried out and updated regularly. As such there is an increased risk to the security of information held; not just trade secrets but confidential employee records not being stored or secured correctly.
As confirmed in the BYOD guidance issued by the Information Commissioner earlier this year, liability for lost personal information remains the employer’s, not the employee’s, responsibility regardless of where the information was stored. Fines for breaches of the Data Protection Act 1998 can be up to £500,000. A fine is not the only reprimand; there is also the possibility of criminal liability.
As an employer if you allow the use of BYOD then it is essential you have in place a robust and comprehensive BYOD policy. The policy should outline matters such as back-up of data, restrictions on accessing certain types of data and data encryption on removable and local devices. Implementing a BYOD policy will ensure employees using their own devices do so in accordance with the Data Protection Act 1998.
Harries Human Resources are able to provide comprehensive policies and procedures in line with current legislative changes to support your business. To get your free copy of the new “BYOD Policy” contact Harries HR on firstname.lastname@example.org.